Siddha Samaz Sewa Nepal

Chapter – 3

• 9. The term of office of executive committee.
  a) The term of office of member of executive committee shall be 3 years. The term of office of member of executive committee shall be reckoned from Shrawan and expired on the last year in which term will be expired.
  b) The formulation of executive committee shall be made on or before Ashad Masanta of the last year in which term of office of member of executive committee expired.
  c) If 2/3 of total member, of executive committee has felt that there is a national crisis owing to this election for formulation of executive committee will be impossible, then new executive committee shall be formulated within one year from the expiry of term of office of member of executive committee and the term of office of new executive committee will be started from the declaration of election result.
  d) The Executive committee whose terms of office expired shall be obliged to handover the cash, goods, and documents along with movable or immovable assets to the newly elected executive committee.
• 10. Meeting of the executive committee and its decision will be as follows:
  a) The meeting of executive committee shall be held once in a month.
  b) The meeting of executive committee shall be held on the date, time and place as specified by the chairman.
  c) The meeting of executive committee shall be presided over (Chaired) by chairman and in his absence the same shall be chaired by Vice chairman, in his absence the members selected by members present in meeting from among themselves and shall be presided over the meeting of executive committee.
  d) There shall be attendance of 51% of member of executive committee to construe majority.
  e) There shall be kept minute of meeting containing name of member attending the meeting agenda and minutes of decision made thereon.
  f) The decision of the majority will be valid and in case of tie in votes the person presiding the meeting shall have a casting vote and which will be decisive vote.
  g) The executive committee may decide itself its meeting and other procedural committee.
• 11. Termination of membership from executive committee.
  No one shall continue in the position of member of executive committee in the following situation.
  a) Proposal on vote for no confidence will be accepted by 2/3rd of members in general meeting or
  b) If he absents himself from the meeting of executive committee for 3 consecutive meeting without notifying the executive committee with reasonable cause of absence or a termination of General membership from institution.
• 12. Functions, duties and authorities of chairman.
  The following will be the functions, duties and authorities of chairman.
  a) To implement objective of institution and get implemented.
  b) To extend relationship with National/International institution/associations individuals.
  c) To chair at the meeting of executive committee.
  d) To implement the proposal/program passed by institution in the general meeting.
  e) To give order to the secretary to convey general meeting.
  f) To allow permission to call meeting of executive committee
• 13. Function, duties and authority of vice chairman.
  The following will be the functions, duties and authorities of chairman
  a) To act as chairman in the absence of chairman.
  b) To provide assistance in execution of chairman’s function.
• 14. The functions, duties and authority of Secretary:
  The following will be the functions, duties and authority of secretary:
  a) To convey general meeting with the permission of chairman.
  b) To convey meeting of executive committee with the permission of chairman.
  c) To keep record of account in accordance with constitution and decision or policy made thereon.
  d) To supervise and control the staff of the institution and to perform other administrative works.
  e) To do other work with the permission of chairman or under the direction of him for the benefit of institution.
• 15. The function duties and authority of joint secretary.
  The following will be the function, duties and authority of joint secretary.
  a) To act as secretary in the absence of secretary.
  b) To provide assistance to the secretary in execution of his function.
• 16. Function, duties, and authority of treasurer.
  The following will be the function, duties, and authority of treasurer.
  a) To operate the funds of the institution.
  b) To keep the book of accounts of income and expenditure.
  c) To allow to the member of executive committee to see the book and account.
  d) To prepare annual budget and the same is to be submitted to general meeting through executive committee.
  e) To draw and expend the amount for institution’s work with the permission of executive committee

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